04.12 Late Submission

4.12.1 Permission to Submit Late Without Penalty

1. The College does not operate with “extensions”. Every assignment submitted after the due date is deemed late and may attract penalties.

2. Prior permission to submit late without penalty may be given in exceptional circumstances, so long as the student submits an Application Form for Late Submission (Undergraduates) to the Registrar by two working days (i.e. not including the weekend) before the published assignment due date.  Forms are on the LSS in the Assessments and Exams section.

3. Exceptional circumstances include (1) Medical: ill health, as demonstrated by a Medical Certificate attached to the Application for Late Submission form; or  (2) Compassionate: serious compassionate reasons may include bereavement, early arrival childbirth, or other such matters beyond a student’s control. 

4. When applying for compassionate late submission the student must ensure that his or her chaplain is fully informed of the situation, verified by the chaplain’s signature on the Application Form for  Late Submission (Undergraduates). (Students with no chaplain should approach their lecturer instead.)

5. External ministry commitments or attendance at conferences etc will not be considered an adequate reason for late submission.  Please plan your ministry timetable with assessment due dates in mind.

6. There may be times, due to unforeseen circumstances, when it is physically not possible to submit an Application Form for Late Submission (Undergraduates) by two working days before the due date.  In such extreme cases, the form may still be accepted, up until the expiry of the two-week deadline.

7. In the case where an assignment will attract only a “Satisfactory” or “Unsatisfactory’ grade, any assignment that is not submitted within two weeks of the due date, will fail the assessment, unless they were given prior permission for a late submission. This could result in failure of the unit.

4.12.2 Penalties for Late Submission

1. A late assessment is one submitted after the published deadline, which is generally by 10:00pm.  The Learning and Teaching Committee reserves the right to refuse to mark such items. It is the student’s responsibility to submit on time, and slow internet connection speeds; system crashes etc. do not excuse students from this responsibility.

 2. Work submitted past the due date without prior permission being granted attracts the following penalties: 5 marks for the first day, then 3 marks per day, including weekends and public holidays up until two weeks (14 days) after the due date.

 First day or part thereof:             5 marks 

Second and subsequent days:     3 marks per day

3. Deductions of marks can result in an overall fail in the unit, without the option of a resubmit.

4. Unless prior permission has been granted, no work will be accepted more than two weeks after the due date.  The assessment will not be marked, and the unit will be deemed incomplete. This will normally result in failure and the need to repeat the unit in the following year.

5. If an assignment is submitted late without prior permission AND fails either at the original marking or because of the downgrade, the option of a re-submit will only be offered in exceptional circumstances, as determined by the Registrar and/or the Learning and Teaching Committee/Academic Dean.

4.12.3 Responsibilities of Chaplain

When a student applies for late submission on the grounds of compassionate circumstances (see 4.12.1 above), it is the chaplain’s responsibility to confirm that the circumstances in question were (1) beyond the student’s control, and (2) made it impossible for them to submit on time.  When the Application Form for Late Submission (Undergraduates) is submitted between two days before and two weeks after the due date, the chaplain must also confirm that (3) it was not possible for the student to apply on time. If a student does not have a chaplain, the lecturer or unit coordinator may sign the Application Form for Late Submission (Undergraduates) instead.